How to send private offers to your roasters
Any registered seller can send offers to their roasters. Close deals at any volume and give buyers access to financing, logistics, and support — without doing all the heavy lifting.
Join Over 100 Producers Using Algrano
More than 100 producers use Algrano to ship and finance coffees they sold outside of the marketplace. The number keeps growing — and you don’t need to be in the Market Access Plan to do the same.If you already have a buyer, or if you want to win a new roaster, you can ship with Algrano.
Think beyond shipping
What we used to call “Shipping Services” (all the services beyond the marketplace) goes far beyond logistics.
Here’s what producers and roasters use Algrano for:
Trading coffee through fixed price or differential contracts
Offering financing to roasters and accessing pre-financing
Managing logistics for small volumes or full containers
Strengthening direct commercial partnerships
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Step-by-step: Creating a Private Offer
Sending private offers to your roasters is straightforward. This guide will walk you through the essential steps to create and send offers efficiently.
Step 1
Go to your dashboard
Click "Create Private Offer"
First, from the side bar, click on Inventory > Coffees. Add information about the coffee you wish to sell.
Then click "Create Private Offer"
Step 2
Add the roaster you want to send the offer to
Click “Add New Roaster” and fill in their commercial details. This help us verify them and find the nearest delivery warehouse.
Step 3
Select the coffee lot
The dropdown menu will show you all coffee lots you created. Click “Select this product” to continue.
Step 4
Enter the offer details
Number of bags
Price (ideally with farmgate + export costs separated)
Shipping timeline
Offer expiration date (so you don’t risk prices being out of date)
Need to offer financing?
Toggle the “Include roaster financing” option. If it’s off, the roaster pays 10 days after placing the order.
Step 5
Review the summary
On the right-hand side, you’ll see what the roaster will see — including:
FOB price
Freight, Algrano margin, and financing (in USD, GBP, CHF, or EUR)
Destination warehouse and estimated delivery month
The final price the roaster will pay
If you offer under 100 bags...
Your offer will be added to the next available shared shipment, whenever we have a container open. If you can’t finalise the offer, it’s because there’s no shared shipment from your origin at this stage. You can reach out to customer support on the chat or via support@algrano.com to find out the next dates.
Step 6
Add a personal note (optional, but smart)
Highlight anything the roaster should know:
Potential variations on quality and price (e.g. delivery month, preparation, defects)
Brief context on production costs or sustainability practices
Buyer-specific info that doesn’t fit in the coffee story
Frequently asked questions
In Europe, we deliver to: Dublin (Ireland), Bury St Edmunds (UK), Woodmansey (UK), Bremen (Germany), Basel (Switzerland), Le Havre (France), Barcelona (Spain), Amsterdam (Holland), Dongen (Holland), Antwerp (Belgium), and Schwarze (Germany).
In the United States, we deliver to: Oakland, New Jersey, South Carolina, Houston, Portland, Oak Harbor, and Florida.
We’re currently setting up warehouses in Canada. For more information, please contact the support team.
Where do I find Algrano’s shared shipment schedule for my country?
If you’re going to sell less than 100 bags to a roaster, you can always reach out to our team via the online chat or via e-mail at support@algrano.com before you create your offer.
We can also help set up multiple small offers for the same roaster to be shipped in one container, adjusting the freight prices the buyer will see on checkout.
Yes. You’ll need to input the buyer’s information whenever you create a new private offer. You’ll also need to set the price and volume you’re going to offer each time.
When sending a small volume of coffee in a shared shipment, Algrano charges a consolidation fee to coordinate logistics between all sellers in the same container. This is calculated according to the value and volume of the coffee. You’ll see the fee when you’re setting the offer price.
Your roaster will receive a link to the offer via email. They’ll be able to register for free to see the final price with all delivery costs and sign the contract digitally.
Yes. When the roaster creates an account, you’ll see their account status updated, the total number of contracts they signed through Algrano, and will be able to chat with them through the platform.
Can roasters change the currency and payment terms when they receive the offer?
Yes. The default currency for new roasters is American dollars and payment terms are net after order (+10 days). But when roasters sign up, they can always adjust their preferences to see final prices in their preferred currency and request different payment terms.
You’ll receive a notification straightaway! If the volume is above 100 bags, we’ll reach out, send you a contract, and start preparing to meet the delivery schedule. If the volume is below 100 bags, we’ll send you all the information about the consolidation. As soon as the sales period for that container ends, we’ll send the documents to the exporter and start preparing.
No, but you can always send the roaster a new offer with the correct information on the same thread. You can also request our team to make adjustments for you.