Administrative Assistant - Sourcing & Origination

About

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At Algrano, a tech-focused coffee startup from Switzerland, we are on a mission to reshape the global coffee trade. We are driven by an ambitious goal: to revolutionize the age-old coffee trade industry, making it both transparent and digital.

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‍Via Algrano's online marketplace, coffee farmers can effortlessly promote and sell their coffees directly to roasters in Europe and the USA. Algrano provides the online (marketplace) and offline infrastructure (logistics, insurance, financing). 

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Honored with the Best Innovation award by the European Coffee Industry Association in 2015 for our launch and again in 2022 for our achievements, we currently serve over 1,000 sellers and roasters in more than 50 countries. With the support of a robust investor network, our vision is to become the premier platform for direct coffee trading globally.

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The role

As an Administrative Assistant in the Sourcing and Origination team at Algrano, you will play a vital role in keeping our daily operations running smoothly. Your work will support the Sourcing and Origination team, and will help us deliver a high-quality service to our users. You’ll draft shipping instructions and contracts, coordinate shipping services, improve automating internal processes, assist with communication, and manage spot offers and related payments to producers on the platform.

This is a great entry-level opportunity for someone highly organized, proactive, and excited to be part of a mission-driven team transforming the coffee trade.

Your main tasks will include, but are not limited to:

• Drafting of documentation: Assist with preparing contracts, drafting shipping instructions and consolidation outlines.
  
  
• Shipping service coordination: Qualifying new leads, managing initial outreach by sending introductory materials and presenting our shipping service to potential prospects.
  
  
• Spot Offers Maintenance: Keep spot coffee offers on the platform up to date and liaising with producers for payments.
  
  
• General Admin Support: Support the team with various administrative tasks that help move shipping deals forward.

Your profile

You enjoy digging into the details, solving problems, and making sure everything runs smoothly. You're organized, proactive, and curious—ready to make things better, not just get them done. Clear, confident communication is one of your strengths: you know how to deliver messages effectively, present ideas in a compelling way, and you’re not afraid to pick up the phone to move things forward.

Your profile:

• You’re organized and detail-oriented—you like keeping things on track.
• You’re a strong communicator and not afraid to pick up the phone or deliver a compelling presentation.
• You’ve had your first exposure to the coffee industry and are excited to deepen your knowledge of sourcing, logistics, and operations.
• You’re confident using Excel or Google Sheets and eager to learn CRM and reporting tools.
• You’re proactive, resourceful, and enjoy working independently in a remote setting.
• You’re fluent in English and in either Portuguese and/or Spanish.
• You’re excited to contribute to a mission-driven company 

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